2017 Virginia Highland Summerfest
Virginia Avenue at North Highland
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2017 EVENT FACTS
DATE: June 3rd – June 4th, 2017
TIME: Marketplace times:
June 3rd: 10 am to 8 pm
June 4th: 10 am to 6 pm
Load in is at 10 am on June 3rd
LOCATION: Virginia Avenue between Ponce Place and North Highland, Atlanta, GA
PRODUCED BY: The Virginia Highland Neighborhood Association
VENDOR CONTACT: Premier Events
e mail: Rob@premiereventslive.com
*Festival details are subject to change. Summerfest is a RAIN OR SHINE event.
FOOD VENDOR RULES AND REGULATIONS
All Food Vendors of Summerfest 2017 must adhere to the following rules and regulations. Premier Events (PE) has the full power to interpret and enforce these rules, conditions and regulations, and the power to make reasonable amendments thereto and to make such further reasonable rules and regulations necessary for the proper conduct of a safe, clean, well-regulated, and attractive Event.
More than 40,000 patrons are anticipated to attend the 2017 event but the event cannot guarantee or warrant this attendance.
10X10 space: $1,500
10X20 space: $2,200
Push Cart: $600 each
Food Truck: $1,500
Food Vendors are expected to furnish their own tent, tables, chairs and all décor and supplies. Food Vendors must furnish completed application, total fees due, menu and prices to reserve their participation in the 2017 event. PE reserves the right to refuse exhibit space if the Food Vendors product or service or the booth area is not consistent with the character of the event. Food Vendors will be provided basic power of (2) 20 amp circuits. Additional fees for unusual power requests may apply. Food trucks will be require to run personal generators.
Vendors will be open to the general public each day from 10 am to 7 or 8 pm on Saturday and 6 pm on Sunday. Food Vendors must be set up and remain open during all exhibit hours.
EXHIBIT AREA / CHARACTER OF EXHIBITS
Carnival tactics, the use of public address systems or other similar activities by the Food Vendor shall not be allowed. The event does not guarantee exclusivity of products sold. Food Vendors may not sublease any part of their space or participate in any third-party advertising or third party promotions or display third party signage at their booths.
Food Vendors must put down non-porous flooring to cover booth area. We recommend plastic tarp covered with roofing paper. Grease spills will be the responsibility of the Food Vendor to clean and may also result in loss of cleaning deposit. Nothing can be poured onto the grass or down storm drains including grease or gray water. Any violation of this could result in immediate expulsion from the festival, loss of clean up deposit, and possible fines from the City of Atlanta. Food Vendors must furnish in-tent trash cans and must bag all trash and breakdown boxes for pickup by the festival employees.
We will not allow Polystyrene containers or cups (Styrofoam) for the festival. If you normally serve from these, contact Rob Frazer at firstname.lastname@example.org.
FOOD VENDOR SALES
Food Vendors will conduct sales of products or goods direct with the event consumers and shall be entitled to retain 100% of the proceeds from these transactions. Food Vendors must furnish their own cash bank and credit card processing if they wish to take credit cards. Food Vendors are not allowed to sell any sodas or water.
If Exhibitor notifies PE in writing of their intent to cancel through May 13th, 2016, Exhibitor shall be entitled to receive a 50% refund of their Exhibitor fee. If PE receives notice after May 17th, 2015, no refund will be issued.
(2) standard 110v, 20amp outlets will be provided for each Food Vendor as part of their vending fee. Additional power will create an additional fee. Food trucks will need to provide your own power source.
EVENT MAPS/VENDOR LOCATIONS
PE will make Food Vendor location assignments approximately two (2) weeks prior to the event. Space assignment priority will be given based upon date of receipt of completed application and payment as well as type food being offered. If you have a special request for your booth location, please list it on this form and we will make best efforts to accommodate your request. PE reserves the right to make modifications to the layout of the exhibit area if circumstances warrant, at its sole discretion. Food Vendor area must be confined to the space contracted and provided. Food Vendor space must not obstruct other exhibits or walk paths.
LOAN IN / LOAD OUT
Vendor load in and set up will take place Friday morning starting at 9 am. Load out will take place Sunday after 5:00 pm. Exhibitors will receive information regarding load in and set up 1 week prior to the festival. Vendors that fail to abide by load in schedule and deadline may risk forfeiture of event space. In the event of late shows, event will not be obligated to refund event space fee.
The Food Vendor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save PE against any and all claims, losses and damages to persons or property and attorney’s fees arising out of or caused by Food Vendor’s installation, removal, maintenance, occupancy or use of exhibit space. In addition, the Exhibitor acknowledges that PE and Summerfest do not maintain insurance coverage covering Food Vendor’s property and it is sole responsibility of the Food Vendor to obtain such insurance, including, if desired business interruption and property damage covering losses by the Food Vendor. Responsibility of the security of a Food Vendor’s area, products and property rests solely with the Food Vendor.
Summerfest is a rain or shine event. The Food Vendor agrees that in the event of acts of God, storms, floods, high winds, gales or hurricanes that neither PE nor any of its employees or agents shall not be responsible for loss, damage, third party damages, claims or loss to property, persons or vessels. It is the Event Management’s sole and absolute discretion to order an evacuation of the Event, or to take necessary steps to protect public health and property in the event of an act of God, hurricane, or the issuance of a severe weather warning for Atlanta or its environs by the National Weather Service.
ACTS OF GOD
PE shall have no liability whatsoever for damage, of any nature, to any person, matter, or thing resulting from storm wind or water, or other acts of God, or imminent threat thereof, nor from fire, strikes or lockouts.
All food vendors are required to provide Premier Events proof of insurance for $1,000,000.00 Liability coverage (and needs to cover days of the event). You will be required to name Virginia Highland Neighborhood Association, Summerfest, Premier Events, LLC, and Phoenix Concessions, LLC as additional insured. 1825 MacArthur Blvd. NW, Atlanta, GA 30318
For more information about the 2017 Summerfest Food, please contact Premier Events, Rob Frazer E mail: Rob@premiereventslive.com